Tourcube software

Selling: from first inquiry to confirmed booking.

Scheduled departures and custom FITs share one pipeline: shop inventory, quote, propose, book, confirm. Every screen below is the real product.

All areasSellingOperationsAccountingClients & TradeGuest ExperienceIntegrations
Booking 197144 — REYES,DANIEL
BK 08/02/2026 – 08/07/2026 15 days until departure
Booking Name:Daniel Reyes Trip Code:YLH Trip Departure Date:08/02/2026 Passengers:1 Adult, 0 Children Rooms:1 Brand:Summit Trails
Lead Source:Past Traveler Private:No
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Header Segments Passengers Accounting Air Itinerary Itinerary Comments Documents Communications Tasks Status History Custom Fields
SEGMENTS
Add ProductAdd OptionDownload Segment ListView Segment PaxSearch Discounts AvailableLoad LoyaltyCopy Options
All product types ▾All suppliers ▾
TypeDescriptionSeqStartEndQtyVendorCityStatusConf #StageGross PriceNet CostActions
▾ Sat Aug 01, 20262 segments
TransferArrival Transfer — BZN1008/01/202608/01/20261Big Sky ShuttleBozemanOKBSS-11026$85.00$62.00Modify XL
HotelPre-Trip Night — Bozeman Lodge2008/01/202608/02/20261Bozeman LodgeBozemanNKBZL-44176$465.00$385.00Modify XL
▾ Sun Aug 02, 20262 segments
TripYellowstone National Park Hiking3008/02/202608/07/20261Summit TrailsGardinerSK$5,595.00Modify XL
InsuranceTravel Protection Plan4008/02/202608/07/20262TravelSafeOF$350.00Modify XL
Totals (4 segments)$6,495.00
Booking 197144 — REYES,DANIEL
BK 08/02/2026 – 08/07/2026 15 days until departure
Booking Name:Daniel Reyes Trip Code:YLH Trip Departure Date:08/02/2026 Passengers:1 Adult, 0 Children Rooms:1 Brand:Summit Trails
Lead Source:Past Traveler Private:No
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Header Segments Passengers Accounting Air Itinerary Itinerary Comments Documents Communications Tasks Status History Custom Fields
ACCOUNTING
Gross Value
$6,495
Received
$1,200
Gross Due
$5,295
Net Due
$5,295
Commission
—
Deposit Due
$0
Acct Group:NAM-North America
Pmt Terms:Standard
XL Penalty:Standard Cancellation
Payment Schedule Receipts Vendor Payments P&L Invoice Export
ItemDue DateAmountStatus
Deposit04/02/2026$1,200.00PaidEdit · Split Pmt
Travel Protection04/02/2026$318.00ScheduledEdit · Split Pmt
Final Payment06/03/2026$4,977.00Auto-charge 06/03Edit · Split Pmt
Booking 197144 — REYES,DANIEL
BK 08/02/2026 – 08/07/2026 15 days until departure
Booking Name:Daniel Reyes Trip Code:YLH Trip Departure Date:08/02/2026 Passengers:1 Adult, 0 Children Rooms:1 Brand:Summit Trails
Lead Source:Past Traveler Private:No
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Header Segments Passengers Accounting Air Itinerary Itinerary Comments Documents Communications Tasks Status History Custom Fields
TRIP INFORMATION
SegmentStatus
Yellowstone National Park HikingSK
Pre-Trip Night — Bozeman LodgeOK
Single SupplementOK
Arrival Transfer — BZNOK
Travel Protection PlanOF
PRICING
Total Price$6,495.00
Total Received$1,200.00
Gross Balance$5,295.00
Agent Commission—
Net Balance$5,295.00
CLIENT INFORMATION
Client:Daniel Reyes (ID 1249301)
Source:Direct
Contact Name:Daniel Reyes
Email:d.reyes@example.com
Phone:—
Address:8125 Palm Court
Sarasota, Florida 34236
OPERATIONS
Trip Developer:Jordan Blake
Trip Support:—
Release Final Documents
Release Guest Portal Forms
Sales

Booking management

Shop and filter departures by date, brand, destination, rating, activity, or theme, and create bookings for scheduled trips in record time. Every booking carries thirteen dedicated panels — header, segments, passengers, accounting, air itinerary, itinerary, comments, documents, communications, tasks, status, history, and custom fields — the full record in one place, whether the booking came from a scheduled departure or a custom FIT quote.

  • Instant invoices and email confirmations at the click of a button
  • Client payments through Authorize.net or Stripe
  • Authorize.net CIM integration for automated deposits and final payments
  • Split invoices and complex payment allocations
  • Air itineraries tracked alongside land arrangements
  • Vendor confirmations and outgoing payments tracked per booking
  • Follow-up tasks, full communication history, and change history on the booking itself
  • Automated passenger waivers and traveler information forms
  • Per-user grid layouts on every table: reorder and hide columns, sticky lead columns, one-click full-screen expand
Every panel of the Booking screen
HeaderSegmentsPassengersAccountingAir ItineraryItineraryCommentsDocumentsCommunicationsTasksStatusHistoryCustom Fields
Depth

Every service is its own record.

Drill into any segment on a booking — a hotel stay, a transfer, a guide day — and it opens as a full record of its own: fourteen panels covering confirmation, prices and costs, vendor payments, vouchers, transportation, manifests, and its complete history. The confirmation workflow tracks each vendor interaction from request to confirmed, with the confirmation number and comment stream on the record.

  • Segment actions: load costs and prices from vendor rates, set private pricing
  • Status workflow per vendor: requested, availability confirmed, booking confirmed, pending, not required
  • Count badges on the rail show comments, communications, payments, and history at a glance
  • Cancellation cutoffs and penalties tracked per segment
Booking 197144 — REYES,DANIEL
BK 08/02/2026 – 08/07/2026 15 days until departure
Booking Name:Daniel Reyes Trip Code:YLH Trip Departure Date:08/02/2026 Passengers:1 Adult, 0 Children Rooms:1 Brand:Summit Trails
Lead Source:Past Traveler Private:No
«
Header Segments Passengers Accounting Air Itinerary Itinerary Comments Documents Communications Tasks Status History Custom Fields
SEGMENTS
Add ProductAdd OptionDownload Segment ListView Segment PaxSearch Discounts AvailableLoad LoyaltyCopy Options
All product types ▾All suppliers ▾
TypeDescriptionSeqStartEndQtyVendorCityStatusConf #StageGross PriceNet CostActions
▾ Sat Aug 01, 20262 segments
TransferArrival Transfer — BZN1008/01/202608/01/20261Big Sky ShuttleBozemanOKBSS-11026$85.00$62.00Modify XL
HotelPre-Trip Night — Bozeman Lodge2008/01/202608/02/20261Bozeman LodgeBozemanNKBZL-44176$465.00$385.00Modify XL
▾ Sun Aug 02, 20262 segments
TripYellowstone National Park Hiking3008/02/202608/07/20261Summit TrailsGardinerSK$5,595.00Modify XL
InsuranceTravel Protection Plan4008/02/202608/07/20262TravelSafeOF$350.00Modify XL
Totals (4 segments)$6,495.00
Booking 197144 · REYES,DANIEL  ›  Segment 512208
Bozeman Lodge — Pre-Trip Night · 1 nt
Booking Confirmed Hotel 08/01 – 08/02/2026 USD
Vendor:Bozeman Lodge · Bozeman, Montana Qty:1 room · 2 guests Net Cost:$385.00 Confirmation:BZL-4417
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Prices / Costs Confirmation Comments3 Communications2 Vendor Payments1 Vouchers Itinerary Blocks History6 Forms2 Header Pickup Point / Seats Custom Fields Transportation Manifest
SEGMENT ACTIONS
CONFIRMATION
Confirmation Number
BZL-4417
New Comment
Optional — added to the booking comment stream
Booking ConfirmedAvailability ConfirmedBooking RequestedSet PendingSet Not RequiredNot Available
Sales

Custom FIT & groups

Build custom itineraries and group proposals with net-cost pricing work-ups from vendor contracts or entered ad hoc — and deliver compelling, professional proposals in a fraction of the time. Each proposal version carries its own pricing, segments, itinerary, package pricing, and documents.

  • Multiple proposal versions within a single quote — copy and modify from current or past quotes
  • Accepted proposals convert to live bookings; confirmed segments are preserved when itineraries change
  • Planning fees managed on the quote
  • Itinerary templates, pre-defined content, and brand-specific PDF design templates
  • Co-branded or white-label proposals for agency partners, delivered by email or secure web-view links
  • AXUS integration for automatic final timing documents
Every panel of the Custom Quote screen
DetailsProposalsPassengersCommunicationsCommentsTasksUnused Confirmed SegmentsCustom FieldsPlanning Fee
Quote Q-3417 — Reyes Family · Peru Highlands
Active Proposal Accepted Est. travel 11/20/2026
Contact:Daniel Reyes Adults / Children / Rooms:2 / 0 / 1 Trip Developer:Jordan Blake Destination:Peru Inquiry Date:05/02/2026
«
Details Proposals Passengers Communications Comments Tasks Unused Confirmed Segments Custom Fields Planning Fee
CONTACT INFORMATION
Contact:Daniel Reyes
Email:d.reyes@example.com
Phone:19415550168
City / State:Sarasota, Florida
QUOTE IDENTITY
Quote Name:Peru Highlands & Sacred Valley
Adults / Children / Rooms:2 / 0 / 1
Est Travel Start:11/20/2026
Status:Active — Proposal Accepted
Quote Q-3417 · Peru Highlands & Sacred Valley  ›  Proposal #2
Peru Highlands & Sacred Valley — Proposal #2
Accepted Current proposal Submitted 06/24/2026
Travel:11/20/2026 — 11/28/2026 · 8 nts Pax / Rooms:2 / 1 Margin:Target · 28.000% Payment Terms:FIT Standard Created:06/18/2026 · Casey Nguyen
«
Pricing Segments Itinerary Package Pricing Thumbnail Ops Thumbnail Documents Communications History
SEGMENTS — DAY BY DAY All product types ▾
TypeVendorLocationProductQtyDatesNet CostExt CostStatus
▾ DAY 1 · Fri 11/20/2026 · Cusco
TransferAndes Private TransfersCusco AirportPrivate arrival transfer111/20/2026$65.00$65.00Confirmed · APT-8841
HotelPalacio del SolCuscoDeluxe Room · B&B111/20–11/22$380.00$760.00Confirmed · PDS-2210
▾ DAY 3 · Sun 11/22/2026 · Sacred Valley
RailAndean RailOllantaytamboVistadome · 2 adults211/22/2026$85.00$170.00Requested
GuideSacred Valley GuidesSacred ValleyFull-day private guide111/23/2026$210.00$210.00Pending
Totals$740.00$1,205.00
Quote Q-3417 — Reyes Family · Peru Highlands
Active Proposal Accepted Est. travel 11/20/2026
Contact:Daniel Reyes Adults / Children / Rooms:2 / 0 / 1 Trip Developer:Jordan Blake Destination:Peru Inquiry Date:05/02/2026
«
Details Proposals Passengers Communications Comments Tasks Unused Confirmed Segments Custom Fields Planning Fee
PROPOSALS
#SubmittedDescriptionStartNtsPaxPriceStatus
105/16/2026Classic Route11/20/202682$9,840Submitted · read-only
205/29/2026Amazon Extension11/20/2026112$13,260Submitted · archived
306/10/2026Final — Highlands & Sacred Valley11/20/2026102$12,485Accepted · current
Green = current proposal · Orange = archived copy · Gray = read-only
Quote Q-3417 — Reyes Family · Peru Highlands
Active Proposal Accepted Est. travel 11/20/2026
Contact:Daniel Reyes Adults / Children / Rooms:2 / 0 / 1 Trip Developer:Jordan Blake Destination:Peru Inquiry Date:05/02/2026
«
Details Proposals Passengers Communications Comments Tasks Unused Confirmed Segments Custom Fields Planning Fee
PROPOSALS
#SubmittedDescriptionStartNtsPaxPriceStatus
105/16/2026Classic Route11/20/202682$9,840Submitted · read-only
205/29/2026Amazon Extension11/20/2026112$13,260Submitted · archived
306/10/2026Final — Highlands & Sacred Valley11/20/2026102$12,485Accepted · current
Green = current proposal · Orange = archived copy · Gray = read-only
Quote Q-3417 · Peru Highlands & Sacred Valley  ›  Proposal #2
Peru Highlands & Sacred Valley — Proposal #2
Accepted Current proposal Submitted 06/24/2026
Travel:11/20/2026 — 11/28/2026 · 8 nts Pax / Rooms:2 / 1 Margin:Target · 28.000% Payment Terms:FIT Standard Created:06/18/2026 · Casey Nguyen
«
Pricing Segments Itinerary Package Pricing Thumbnail Ops Thumbnail Documents Communications History
SEGMENTS — DAY BY DAY All product types ▾
TypeVendorLocationProductQtyDatesNet CostExt CostStatus
▾ DAY 1 · Fri 11/20/2026 · Cusco
TransferAndes Private TransfersCusco AirportPrivate arrival transfer111/20/2026$65.00$65.00Confirmed · APT-8841
HotelPalacio del SolCuscoDeluxe Room · B&B111/20–11/22$380.00$760.00Confirmed · PDS-2210
▾ DAY 3 · Sun 11/22/2026 · Sacred Valley
RailAndean RailOllantaytamboVistadome · 2 adults211/22/2026$85.00$170.00Requested
GuideSacred Valley GuidesSacred ValleyFull-day private guide111/23/2026$210.00$210.00Pending
Totals$740.00$1,205.00
Sales

Proposals: built day by day, priced to a margin.

Each quote carries versioned proposals, and each proposal is a full working document: segments grouped by travel day with live confirmation status per vendor, pricing worked to a target margin, and the generated itinerary and package views alongside. When the client says yes, the accepted proposal converts to a booking with its segments intact.

  • Day-grouped segment grid with per-user column layouts and product-type filters
  • Vendor confirmation stages and confirmation numbers tracked per segment
  • Target-margin pricing with net and extended costs summed live
  • Proposal versions compared side by side on the quote; one click to convert
Web

Online bookings

Self-service booking for direct clients and travel agents, out of the box. Bookings placed on your website land in the Web Booking Queue, where your team reviews and approves them against live records — automation with a human in the loop.

  • Integrated booking engine tied to live inventory
  • Bookings and payments accepted 24/7 for all your trips
  • Web Booking Queue with duplicate-client detection for clean records
  • Simple website integration via a link
Web Booking Queue
Trip Developer:All 5 in queue
AWAITING REVIEW Columns ▾
CreatedTimeBooking #Reference NamePaxTrip CodeTrip NameDepartAmt Received
07/17/20269:42 PM197401OKAFOR,GRACE2FJEFjordland Explorer Hiking09/04/2026$2,400.00View Booking
07/18/20266:15 AM197402WHITFIELD,ALAN1YWEYosemite Weekend Escape10/23/2026$472.50View Booking
07/18/20267:03 AM197403NAKAMURA,KEI2APHAndes & Pacific Highlands09/20/2026$2,620.00View Booking
07/18/20268:47 AM197404BRENNAN,MOIRA2PATPatagonia Explorer11/12/2026$2,848.00View Booking
07/18/20269:12 AM197405OSEI,KWAME1FJEFjordland Explorer Hiking08/14/2026$1,299.00View Booking

Bookings placed on your website overnight, ready for review and approval.

Book Your Trip
Log Out
✓
Rooms
Configure your rooms
2
Departures
Select departure date
3
Guests
Guest information
4
Options
Trip add-ons
5
Finalize
Review & pay
Amalfi Coast Hiking
Available Departure Dates
Departure
August 14, 2026
Price
$6,495.00
Single Supplement
$940.00
Select
Departure
September 4, 2026
Price
$6,495.00
Single Supplement
$940.00
Select
Departure
September 18, 2026
Price
$6,495.00
Single Supplement
$940.00
Join Waitlist
Departure
June 19, 2027
Price
$6,495.00
Single Supplement
$940.00
✉ Contact Us
Amalfi Coast, Italy
📋 Trip Summary
Tour
Amalfi Coast Hiking
Room Configuration
Rooms:1
Guests:2
YWE — Yosemite Weekend Escape
Active Room-Type Inventory Scheduled Departures
Trip ID:196 Type:Scheduled Days / Nights:4 / 3 Brand:Summit Trails Travel Window:01/01/2017 – 12/31/2026 Book Window:01/01/2016 –
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Overview Segments Pricing Seasons Departures & Inventory Task Schedule Tasks Seasonal Content Trip Information Custom Fields Interests Distribution Publish to Web Documents & Forms Change History
IDENTITY
Trip Code:YWE
Status:Active
Trip Name:Yosemite Weekend Escape
Trip Type:Scheduled
Days / Nights:4 / 3
Trip Rating:14
Accm Rating:—
Pre-Trip Travel Days:—
Accounting Group:NAM-North America
Brand:Summit Trails
Modified 10/26/2021 by Taylor Simmons
TRIP RULES
Scheduled Departures:Yes
Multiple Price Categories:No
Rooms Inventory:Yes
Persons Inventory:Yes
Cabin Inventory:No
Room Type Inventory:Yes
Composite Inventory:No
Trip Has Options:Yes
Trip Has Choice Groups:No
Passport Required:No
Tiered Pricing:No
Private Available:No
YWE — Yosemite Weekend Escape
Active Room-Type Inventory Scheduled Departures
Trip ID:196 Type:Scheduled Days / Nights:4 / 3 Brand:Summit Trails Travel Window:01/01/2017 – 12/31/2026 Book Window:01/01/2016 –
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Overview Segments Pricing Seasons Departures & Inventory Task Schedule Tasks Seasonal Content Trip Information Custom Fields Interests Distribution Publish to Web Documents & Forms Change History
PUBLISH TO WEB
Trip published. The website has accepted the update. Open trip page ↗
Active (Display on Web)
  Displayed on the brand website
Last Publish Date
07/16/2026
Last Publish User
Melissa Ladvala
Publishing builds the trip feed and posts it to the brand CMS. Publish is available while the trip is Active or Under Construction.
Web

Publish trips to your website in one click.

The trip record publishes itself: one command builds the full trip feed and posts it to your brand website. The publish state lives on the trip — display flag, last publish date and user — and publishing is gated to trips that are Active or Under Construction, so stale product never leaks to the web.

  • One-click publish with an interactive result and a direct link to the live trip page
  • Content flows to WordPress or Laravel sites via built-in APIs
  • Live departure dates, pricing, and inventory served through the REST API
  • Website form submissions accepted straight into Tourcube
Start the conversation

See these screens with your trips in them.

Tell us how you run trips today. We will walk the workflows that match and give you an honest read on fit. No slide decks.

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