Tourcube software

Accounting built for tour operations.

Tourcube handles the tour side of your books: guest receivables at the booking level, vendor payables at the departure level, multi-currency and multi-brand. It feeds your general ledger through the QuickBooks integration rather than replacing it.

All areas Selling Operations Accounting Clients & Trade Guest Experience Integrations

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Vendor

Cascade Alpine Lodge

ActiveAccommodationBooked DirectlyPTQ 4.62

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Classification

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Vendor TypeAccommodation

Supply ChainBooked Directly

CurrencyNOK — Norwegian Krone

Vendor

EditHistory

Vendor ID2417Copy

Alternate ID—

Accounting IDCAL-2417

Flags

Edit

✓ PreferredProduct Level Sales Distributions / Location SearchXL Penalty ServiceTemporary VendorVendor Requires Update

General Products Contract Contacts Property Description Communications Tasks Bookings Departures Payments History Update Log

PAYMENTS 4 payment requests

Type	Record	Trip Code	Departs	Service	Txn Type	Requested	Approved	Status	Due	Paid
B	197144	FJE	08/02/2026	Deluxe Fjord Room · 3 nts	Deposit	NOK 4,455.00	NOK 4,455.00	Paid	05/15/2026	05/14/2026
B	197144	FJE	08/02/2026	Deluxe Fjord Room · 3 nts	Final	NOK 10,395.00	NOK 10,395.00	Approved	07/03/2026	—
D	D-4471	FJE	08/20/2026	Group allocation · 6 rooms	Deposit	NOK 28,600.00	—	Requested	07/20/2026	—
B	196982	FJE	06/18/2026	Single Fjord Room · 2 nts	Refund	-NOK 2,970.00	-NOK 2,970.00	Paid	—	06/30/2026

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Trip Departure

Fjordland Explorer Hiking · 06/20/2026

ActiveJun 20 – Jun 30, 2026 (11 days)•28 days to departure

Booking LinkRefresh ScreenCreate Booking

Departure

EditChange Status

Departs06/20/2026

DepartureIDFJE062026Copy

Trip CodeFJE

Trip Contacts

Edit

Trip DeveloperJordan Blake

Trip OperationsCasey Nguyen

Trip SupportPriya Raman

Pax

Min / Max4 / 16

Sold11

Avail5

Rooms

Max8

Sold6

Avail2

Guides

Assign

Erik Solheim

Flags

Edit

✓ Departure Confirmed✓ Itinerary CompleteFinal Details CompletePrivateCustomDisable Auto Emails

Bookings Budget & Operations Accounting Pricing Inventory & Waitlist Reports Portal Docs Itinerary Air Vendor Comms Pax Comms Tasks Comments Group Allocations Forms & PTQ Custom Fields Setup

PAYMENT TERMS Standard · from trip

	Amount	Rule	Due Date
First Deposit	600.00	Per Person	At booking
Final Due			04/21/2026

CANCEL TERMS Standard Cancellation · from trip

Days Prior	Penalty
91 or more	No charge
61–90	25% of trip cost
46–60	50% of trip cost
45 or fewer	100% of trip cost

ACCOUNTING

Vendor Payments Booking Receipts

Vendor	Description	Created	Type	Amt Req	Curr	Conv Rate	USD Amt	Status	Paid Date
Cascade Alpine Lodge	Lodging deposit · 7 rooms	03/18/2026	Deposit	42,000.00	NOK	0.0951	$3,994.20	Paid	03/24/2026
Bergen Fjord Charters	Private boat transfer	05/02/2026	Balance	18,500.00	NOK	0.0948	$1,753.80	Approved
Nordic Mountain Guides	Guide services · 11 days	05/28/2026	Balance	6,400.00	EUR	1.0870	$6,956.80	Requested

New check requests are created from within the departure segments (Budget & Operations).

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Booking

Booking 197144 — REYES,DANIEL

BKAug 2 – Aug 7, 2026 (5 nights)•15 days to departure

Booking

EditCopy ID

Booking NameDaniel Reyes

Alternate ID—

Block Code—

Trip

Trip CodeYLH

DepartureYLH080226

Departure Date08/02/2026

Pax

Adults1

Children0

Rooms1

Source

Edit

BrandSummit Trails

Lead SourcePast Traveler

Flags

Edit

PrivateDisable Auto Emails

Header Segments Passengers Accounting Air Itinerary Itinerary Comments Documents Communications Tasks Status History Custom Fields

ACCOUNTING

Gross Value

$6,495

Received

$1,200

Gross Due

$5,295

Net Due

$5,295

Commission

—

Deposit Due

Acct Group:NAM-North America

Pmt Terms:Standard

XL Penalty:Standard Cancellation

Payment Schedule Receipts Vendor Payments P&L Invoice Export

Item	Due Date	Amount	Status
Deposit	04/02/2026	$1,200.00	Paid	Edit · Split Pmt
Travel Protection	04/02/2026	$318.00	Scheduled	Edit · Split Pmt
Final Payment	06/03/2026	$4,977.00	Auto-charge 06/03	Edit · Split Pmt

Take Payment×

Staff charge · Authorize.net Accept Hosted

Reference

REYES,DANIEL

Departure

08/02/2026

Balance Due

$5,295.00

Next Pmt Due

06/03/2026

Paying passenger *

Daniel Reyes — d.reyes@example.com ▾

Amount to charge *

5,295.00

Continue to Secure Payment

Finance

Accounting & payments

Manage all financial transactions — invoices, receipts, refunds, agency commissions, and vendor payment requests — fully integrated with booking and departure group data. Payment schedules, receipts, vendor payments, per-booking P&L, and invoice export live side by side on the record itself. Want to understand how accounting differs for tour operators? Read our guide to tour operator accounting.

Client payments through Authorize.net with CIM integration for automated deposits and final payments
Stored customer payment profiles in Authorize.net’s PCI-compliant environment
Shareable pay links for guest payments
Export clients, invoices, receipts, vendors, refunds, commissions, and vendor payments to Excel for import into QuickBooks or other systems
Refund rows carry negated amounts automatically; check requests route through requested, approved, and paid states with the approver on record

Every panel of the Departure Accounting screen

BookingsBudget & OperationsAccountingPricingInventory & WaitlistReportsPortal DocsItineraryAirVendor CommsPax CommsTasksCommentsGroup AllocationsForms & PTQCustom FieldsSetup

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