Tourcube software

Accounting built for tour operations.

Tourcube handles the tour side of your books: guest receivables at the booking level, vendor payables at the departure level, multi-currency and multi-brand. It feeds your general ledger through the QuickBooks integration rather than replacing it.

All areasSellingOperationsAccountingClients & TradeGuest ExperienceIntegrations
Cascade Alpine Lodge
Active Accommodation Booked Directly
Vendor ID:2417 Location:Loen, Norway Currency:NOK — Norwegian Krone Products:6
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General Products Contract Contacts Property Description Communications Tasks Bookings Departures Payments History Update Log
PAYMENTS 4 payment requests
TypeRecordTrip CodeDepartsServiceTxn TypeRequestedApprovedStatusDuePaid
B197144FJE08/02/2026Deluxe Fjord Room · 3 ntsDepositNOK 4,455.00NOK 4,455.00Paid05/15/202605/14/2026
B197144FJE08/02/2026Deluxe Fjord Room · 3 ntsFinalNOK 10,395.00NOK 10,395.00Approved07/03/2026—
DD-4471FJE08/20/2026Group allocation · 6 roomsDepositNOK 28,600.00—Requested07/20/2026—
B196982FJE06/18/2026Single Fjord Room · 2 ntsRefund-NOK 2,970.00-NOK 2,970.00Paid—06/30/2026
Fjordland Explorer Hiking
Active FJE062026 06/20/2026 11 days / 10 nights -28 days until departure
Trip Code:FJE Trip Developer:Jordan Blake Trip Operations:Casey Nguyen Trip Support:Priya Raman Guides:Erik Solheim Min / Max Pax:4 / 14
✓ Departure Confirmed ✓ Itinerary Complete Final Details Complete Private Custom Disable Auto Emails
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Bookings Budget & Operations Accounting Pricing Inventory & Waitlist Reports Portal Docs Itinerary Air Vendor Comms Pax Comms Tasks Comments Group Allocations Forms & PTQ Custom Fields Setup
PAYMENT TERMS Standard · from trip
AmountRuleDue Date
First Deposit600.00Per PersonAt booking
Final Due04/21/2026
CANCEL TERMS Standard Cancellation · from trip
Days PriorPenalty
91 or moreNo charge
61–9025% of trip cost
46–6050% of trip cost
45 or fewer100% of trip cost
ACCOUNTING
Vendor Payments Booking Receipts
VendorDescriptionCreatedTypeAmt ReqCurrConv RateUSD AmtStatusPaid Date
Cascade Alpine LodgeLodging deposit · 7 rooms03/18/2026Deposit42,000.00NOK0.0951$3,994.20Paid03/24/2026
Bergen Fjord ChartersPrivate boat transfer05/02/2026Balance18,500.00NOK0.0948$1,753.80Approved
Nordic Mountain GuidesGuide services · 11 days05/28/2026Balance6,400.00EUR1.0870$6,956.80Requested
New check requests are created from within the departure segments (Budget & Operations).
Booking 197144 — REYES,DANIEL
BK 08/02/2026 – 08/07/2026 15 days until departure
Booking Name:Daniel Reyes Trip Code:YLH Trip Departure Date:08/02/2026 Passengers:1 Adult, 0 Children Rooms:1 Brand:Summit Trails
Lead Source:Past Traveler Private:No
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Header Segments Passengers Accounting Air Itinerary Itinerary Comments Documents Communications Tasks Status History Custom Fields
ACCOUNTING
Gross Value
$6,495
Received
$1,200
Gross Due
$5,295
Net Due
$5,295
Commission
—
Deposit Due
$0
Acct Group:NAM-North America
Pmt Terms:Standard
XL Penalty:Standard Cancellation
Payment Schedule Receipts Vendor Payments P&L Invoice Export
ItemDue DateAmountStatus
Deposit04/02/2026$1,200.00PaidEdit · Split Pmt
Travel Protection04/02/2026$318.00ScheduledEdit · Split Pmt
Final Payment06/03/2026$4,977.00Auto-charge 06/03Edit · Split Pmt
Take Payment×
Staff charge · Authorize.net Accept Hosted
Reference
REYES,DANIEL
Departure
08/02/2026
Balance Due
$5,295.00
Next Pmt Due
06/03/2026
Paying passenger *
Daniel Reyes — d.reyes@example.com  ▾
Amount to charge *
5,295.00
Continue to Secure Payment
Finance

Accounting & payments

Manage all financial transactions — invoices, receipts, refunds, agency commissions, and vendor payment requests — fully integrated with booking and departure group data. Payment schedules, receipts, vendor payments, per-booking P&L, and invoice export live side by side on the record itself.

  • Client payments through Authorize.net with CIM integration for automated deposits and final payments
  • Stored customer payment profiles in Authorize.net’s PCI-compliant environment
  • Shareable pay links for guest payments
  • Export clients, invoices, receipts, vendors, refunds, commissions, and vendor payments to Excel for import into QuickBooks or other systems
  • Refund rows carry negated amounts automatically; check requests route through requested, approved, and paid states with the approver on record
Every panel of the Departure Accounting screen
BookingsBudget & OperationsAccountingPricingInventory & WaitlistReportsPortal DocsItineraryAirVendor CommsPax CommsTasksCommentsGroup AllocationsForms & PTQCustom FieldsSetup
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