Tourcube software

AI that helps run your tour operation

Less typing. Faster setup. Your team stays in control.

All areasSellingOperationsAccountingClients & TradeGuest ExperienceAIIntegrations

Most of the work AI can take off your team’s plate is reading: a supplier’s rate sheet, a vendor’s website, a flight itinerary, a client’s email. Tourcube uses AI to do that reading and fill in the details. Then a person on your team checks the result and decides what gets saved. Nothing the AI prepares goes into your bookings, prices, or client records until someone confirms it.

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Import PricesCascade Alpine Lodge › Cascade Alpine Lodge 2027 Group Rates.pdfOpenApply…Discard✕

Proposed prices

Net rates per room per night · nothing is written until you apply
RoomSeasonDatesWeeknight (NOK)Weekend (NOK)
Deluxe Fjord RoomShoulder05/01/2027 – 06/14/20271,950.002,250.00ready
Deluxe Fjord RoomHigh06/15/2027 – 08/31/20272,450.002,750.00ready
Single Fjord RoomShoulder05/01/2027 – 06/14/20271,560.001,800.00ready
Single Fjord RoomHigh06/15/2027 – 08/31/20271,960.002,200.00ready
Pricing

Supplier rate sheets into your price book

Upload a supplier’s rate sheet as a PDF or Excel file. Tourcube reads it and proposes prices against your products. Your team reviews them and applies them.

  • Prices read from the sheet, not typed
  • Nothing is written to a product until you apply it
Vendors

Vendor details from the vendor’s own website

Adding a hotel or lodge? Enter its website and Tourcube fills in the vendor’s details. You check them before the vendor is created.

  • Address and contact details filled in for you
  • Nothing is saved until you create the vendor
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Add Vendor

✕
Fetched “Juniper Ridge Lodge”. Review the fields below, then Create Vendor.
Website
https://www.juniperridgelodge.example
Fetch
Vendor Name *
Juniper Ridge Lodge
Address Line 1
410 Park Street
City
Gardiner
State / Province
Montana ▾
Postal Code
59030
Country *
United States ▾
Phone
406-555-0182
Vendor Type *
Hotel / Lodge ▾
CancelNext ›
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Booking 197144 · REYES,DANIEL

Review Itinerary Imports Itinerary_REYES_DANIEL.pdf

✕
Flight legs
AirlineFlight #FromDepartTimeToArriveTime
UnitedUA 1184TPA01/06/20277:05 AMDEN01/06/20279:12 AM
UnitedUA 5372DEN01/06/202710:40 AMBZN01/06/202712:21 PM
UnitedUA 5419BZN01/12/20271:15 PMDEN01/12/20272:58 PM
UnitedUA 2236DEN01/12/20274:10 PMTPA01/12/20279:44 PM
Create New Air Itinerary
Air

Flight itineraries into flight legs

Your travelers can upload their airline or agency itinerary through a form in their guest portal, or your team can upload it in the back office. Tourcube turns it into flight legs: carriers, flight numbers, airports, dates, and times. You review the legs before they are added to the booking.

  • Uploaded by your travelers or your team
  • Nothing is added to the booking until you review it
Inquiries

Client emails into inquiries

Most inquiries arrive by email. Forward one to Tourcube and it reads the message into a new inquiry: who wrote, where they want to go, when, and how many are traveling. Your team reviews the inquiry like any other before working it.

  • The original email kept with the inquiry
  • Trip, travel date, and party size filled in from the message
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Modify Inquiry #58214 · Hannah Lindqvist

✕
Client Name
Hannah Lindqvist
Trip Code(s)
FJE · Fjordland Explorer Hiking
Est. Travel Date
06/20/2027
Estimated Pax
2
Original Inquiry
From: Hannah Lindqvist <hannah.lindqvist@example.com> · Subject: Norway hiking next summer?
Hi there, my husband and I are hoping to hike in Norway next summer, ideally the second half of June. Your Fjordland Explorer trip looks perfect. Is there still space for two, and could we have a room with a fjord view? We are both fairly experienced hikers. Thanks, Hannah
CancelSave
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Import Clients

Match columns

summit_trails_clients.xlsx · 4,812 rows. Check each match.

Your column
Example
Client field
First
Maya
First Name ▾
Last
Okafor
Last Name ▾
E-mail
maya.okafor@example.com
Email ▾
Cell
(503) 555-0148
Mobile Phone ▾
Street
2214 NW Quimby St
Address Line 1 ▾
Town
Portland
City ▾
DOB
03/07/1981
Date of Birth ▾
Build the review
Moving in

Your client list, without the AI seeing your clients

Bringing your client list across? Upload your own spreadsheet as it is. AI suggests which Tourcube field each column belongs in, and you confirm every match before a single row is imported. The AI never sees the names, emails, or addresses themselves.

  • Excel or CSV files, in your own column layout
  • Nothing is imported until you confirm it
Reporting

Ask questions about your business in plain English

Now rolling out to clients. Ask a question the way you would ask a colleague, such as which trips sold best last season, and get the answer as a table you can export or save. Every answer shows how it was built, so you can check it.

  • Read-only: it can never change your data
  • Your clients’ names, emails, and addresses are never shown to the AI
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Ad Hoc AI Query
Which trips have the most guests departing in the next six months?
Ask
No customer personal details were available to the AI for this answer.
Guests on booked and confirmed bookings, for departures between 11/14/2026 and 05/15/2027, counted by trip, most guests first.
6 rows · 122 guests
Trip CodeTrip NameDeparturesGuests
YWEYosemite Weekend Escape334
AMFAmalfi Coast Hiking326
FJEFjordland Explorer Hiking221
APHAndes & Pacific Highlands217
PATPatagonia Explorer215
YLHYellowstone National Park Hiking19
▸ Show the SQL
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✨ Ask the Assistant

✕
How do I add a passenger to a booking?
Open the booking and go to the Passengers panel. The guide says:
Whether you can add or remove names depends on the kind of booking.
On a FIT booking, a trip built for these travelers, you can add and remove travelers.
  • Add Passenger, in the bar at the top, adds a blank row. Choose Adult or Child, then type the name or link a client record.
  • Then use Assign Pax on the trip’s segments to put the new traveler in a price slot. Their room type decides which.
From Passengers on a Booking › Adding and removing travelers
📖 Passengers on a Booking
How do I…
Ask
AI-generated from the user guides, check the linked guide for full detail. Questions are recorded so the guides can be improved.
Help

Answers from the Tourcube guides

Ask the in-app assistant how to do something and it answers from Tourcube’s own user guides, quoting the part it used. If a feature is not available, it says so instead of guessing.

  • Links to the guide it used
  • Open to everyone on your team
Control

Your team stays in control

AI prepares, people decide.Every AI feature stages its work for review. Nothing is written to your bookings, prices, vendors, or client records until someone on your team confirms it.
Answers you can check.Ad Hoc AI Query shows how each answer was built, and the help assistant links to the guide it used.
Permissions apply.The AI tools sit behind user rights like the rest of Tourcube, so you decide who can use them.
Questions are read-only.Ad Hoc AI Query can look but never change anything, and it works from reporting data with personal details removed.
Personal details stay out where they are not needed.The client import works from the pattern of each value, not the values.
You can see the usage.Supervisors can see how much each AI feature is used, and by whom.
Questions

AI in Tourcube: common questions

Does Tourcube’s AI make changes on its own?

No. Every AI feature prepares a draft for review. A person on your team confirms it before anything is saved.

Does the AI see our clients’ personal information?

Only where the task needs it. Reading a client’s email into an inquiry, or a flight itinerary into flight legs, means reading the names in that message. The client list import does not: the AI sees only the pattern of each value, never the values themselves. Ad Hoc AI Query works from reporting data with personal details removed.

Which files can it read?

Supplier rate sheets as PDF or Excel files, vendor websites, flight itineraries as PDFs or pictures, forwarded client emails, and client lists as Excel or CSV files.

Can I ask questions about my own data?

Yes. Ad Hoc AI Query, now rolling out to clients, answers plain-English questions about your bookings, trips, and sales as a table you can export or save. It is read-only and never sees your clients’ names, emails, or addresses. Every answer shows how it was built, so check it before you rely on it for a decision.

Who can use the AI features?

Everyone on your team can use the help assistant. The other AI features follow Tourcube’s user rights, so a supervisor decides who has access.

Is the AI included in the subscription?

The AI features that work with your data run on your own AI account, so you see exactly what they cost. The help assistant runs on Tourcube’s account.

See it on your own documents

Bring a real rate sheet and a real client email.

Bring them to your demo and we will show you what Tourcube does with them.

Request a demo